“The thing that sold me was seeing civil twilight right on the calendar. We were working that out by hand before. Having the booking and the tech logs in one place has cut out a lot of double entry.”
Thomas W.
Frankfurt, Germany
Aircraft Hangar Management Software for Aviation Organizations
Aircraft operations,
from schedule to tech log
Scheduling, maintenance, bookings, and compliance — connected for clubs, schools, and operators.
10,000+
Flight Hours Tracked
Accurate records
99.9%
System Uptime
Always available
25%
Cost Reduction
Average savings
500+
Aircraft Managed
Fleet size
Live Demo
Smart Scheduling
Custom Scheduler
For Your Members
A scheduling calendar built for your members — civil twilight, night time, aircraft, instructors, and availability in one view.
Civil twilight and night time display on the calendar
Manage aircraft, instructors, and member availabilities
Members can self-book aircraft based on real-time availability
Schedule maintenance blocks directly on the calendar
Digital Records
Digital Flight Logs
Automated Records
Complete flight data management system with automated logging, pilot tracking, and integration with ADS-B data sources for accurate flight records.
Automated flight logging from ADS-B integration
Comprehensive pilot tracking and management
Regulatory compliance with 
EASA/
FAA standards
EASA/FAA standardsHistorical flight data analysis and reporting
Live Preview
Smart Scheduling
How Scheduler Brain
Works
Our intelligent validation system checks both user credentials and aircraft status before approving any flight booking.
User Checks
CreditsBalanceCheckoutsCertificatesAvailability
Aircraft Checks
CheckingDeferredTech LogMaintenance
Scheduler BrainReal-time validation
ApprovedReady to fly
DeniedCannot book
The Scheduler Brain validates both user credentials and aircraft airworthiness in real-time. Only when all checks pass — from pilot certificates to maintenance status — does the system approve a flight booking.
Live Demo
Tech Logs
Technical Logs
Stay Airworthy
Create and manage technical logs for every aircraft in your fleet. Track defects, deferred items, and maintenance actions to keep your aircraft safe and compliant.
Create tech log entries for defects and observations
Track deferred items with clear status visibility
Link maintenance actions directly to log entries
Full audit trail for regulatory inspections
Reminders
Smart Reminders
Never Miss a Deadline
Set up automated reminders for maintenance schedules, certificate renewals, insurance expirations, and more. Stay ahead of every deadline without manual tracking.
Automated alerts for upcoming maintenance deadlines
Certificate and insurance expiry notifications
Customizable reminder schedules per aircraft
Email and in-app notification delivery
Live Preview
Airworthiness Status
How Status Brain
Works
Our status engine continuously analyzes technical logs, reminders, and documents to determine aircraft airworthiness in real-time.
Technical Log Entries
Reminders
Documents
Status BrainReal-time airworthiness
AirworthyReady for flight
GroundedRequires attention
The Status Brain continuously monitors technical log entries, upcoming reminders, and document validity. When all checks pass — no open defects, no overdue items, valid certificates — the aircraft is marked Airworthy. Otherwise, it is Grounded until issues are resolved.
Live Demo
Weight Control
Mass & Balance
Precision Weight Control
Interactive weight and balance calculations with envelope protection, loading optimization, and safety margin analysis — all calculated in real-time.
Envelope protection with real-time calculations
Loading optimization for maximum efficiency
Safety margin analysis and warnings
CG calculations for all flight phases
Flight Export
Export Flights
Instant Reports
Export your flight data in seconds. Generate detailed reports for regulatory compliance, insurance claims, or internal analysis — all in the format you need.
One-click export of flight logs and records
Multiple export formats for compliance reporting
Custom date range and aircraft filtering
Ready-made reports for EASA/FAA submissions
EASA/FAA submissionsLive Demo
Live Preview
Document Management
Aircraft Documents
All in One Place
Store and organize all your aircraft documents in a centralized repository. Track expiry dates, get automatic alerts before documents expire, and keep your fleet compliant at all times.
Centralized storage for all aircraft documents
Automatic expiry date tracking and alerts
Organized folders per aircraft and document type
Instant access to certificates, insurance, and manuals
Financial Tracking
Transaction Management
Financial Clarity
Track all financial transactions, bookings, and payments with comprehensive reporting and analytics for complete financial visibility.
Complete transaction history and tracking
Integrated booking and payment processing
Financial reporting and analytics
Automated invoicing and receipts
Live Preview
Comparison
Pilotflows vs Vereinsflieger
See how Pilotflows compares to Vereinsflieger — fleet management, scheduling, maintenance tracking, and more.
Compare Pilotflows vs VereinsfliegerIntegrated with ADS-B Flight Tracking
Automatic flight data from AirNav RadarBox — real-time tracking, historical records, and automated flight log creation.
What Operators Say
Hear from fleet managers and operators using Pilotflows
Fleet management that stays current
Scheduling, maintenance logs, and compliance tracking — from €19.99 per aircraft / month.