Pilot logbook

Formats for authorities worldwide

You keep one digital logbook. When a licence file, checkride, or operator pack needs a national layout, pick that format at export — without rewriting flights.

Log in one place. Print for the jurisdiction that asked.

Entry rules stay consistent. The PDF layout is chosen when you download, so a move between countries does not mean a second logbook.

  1. Step 1

    Keep a single source of hours

    Block, night, IFR, function, and signatures live on the flight — not in a jurisdiction-specific spreadsheet.

  2. Step 2

    Preview the page layout

    Open the export dialog and switch formats before you download. Totals are easier to check while they are still on screen.

  3. Step 3

    Hand over a PDF they can file

    Download the layout that matches the authority named on the paperwork. CSV remains available when you need a backup.

Aviation authority layouts by region

These 17 formats are selectable in the personal logbook export dialog today, including EASA, FAA, UK CAA, CASA, and TCCA. Coming-soon layouts are not listed here.

Europe

EASA member states, the UK, and Switzerland.

  • EASAEuropean Union & EASA states

    European Union Aviation Safety Agency

    FCL.050-style columns so European examiners can read hours without a custom spreadsheet.

    Typical use: Revalidation, conversion, and operator files in EASA states

  • UK CAAUnited Kingdom

    UK Civil Aviation Authority

    UK CAA page structure for licence work after UK-EU divergence — same entries, different printout.

    Typical use: UK revalidation, validation, and training organisation packs

  • Swiss FOCASwitzerland

    Federal Office of Civil Aviation

    Swiss FOCA pages for Swiss licence files — a layout many generic logbooks still omit.

    Typical use: Swiss licence and FOCA paperwork

Americas

North and South American national aviation authorities.

  • FAAUnited States

    Federal Aviation Administration

    Part 61.51-style columns used for checkrides, ATP packages, and US airline interviews.

    Typical use: Checkrides, ATP applications, and US operator hiring

  • ANAC ArgentinaArgentina

    Administración Nacional de Aviación Civil

    Argentine ANAC page order so local hour groups are readable without reformatting.

    Typical use: Argentine licence files and operator requests

  • ANAC BrazilBrazil

    Agência Nacional de Aviação Civil

    Brazilian ANAC pages when operators ask for national-format hour evidence.

    Typical use: Brazilian airline and licence paperwork

  • TCCACanada

    Transport Canada Civil Aviation

    Transport Canada-oriented pages so hour blocks line up with CAR 401 licence processes.

    Typical use: Canadian licence applications and renewals

  • DGAC ChileChile

    Dirección General de Aeronáutica Civil

    Chilean DGAC structure for files that reject a generic EU or FAA printout.

    Typical use: Chilean licence and validation packs

Asia–Pacific

East Asia, South Asia, and Oceania.

  • CAACChina

    Civil Aviation Administration of China

    CAAC-oriented PDF when Chinese operators specify a national logbook layout.

    Typical use: Chinese operator applications and audits

  • HKCADHong Kong

    Hong Kong Civil Aviation Department

    Hong Kong CAD pages for validations that still request CAD-style records.

    Typical use: HKCAD validations and operator onboarding

  • DGCA IndiaIndia

    Directorate General of Civil Aviation

    DGCA-oriented export with the hour groupings commonly requested alongside CA-39 style summaries.

    Typical use: Indian licence renewals and operator files

  • JCABJapan

    Japan Civil Aviation Bureau

    Japan CAB layout for Japanese licence files and operator paperwork.

    Typical use: JCAB licence and validation work

  • CASAAustralia

    Civil Aviation Safety Authority

    CASR 61.345-style pages for Australian licence applications and renewals.

    Typical use: CASA licence applications and audits

  • NZCAANew Zealand

    Civil Aviation Authority of New Zealand

    New Zealand CAA pages so hour evidence matches local licence conventions.

    Typical use: NZCAA renewals and validations

Middle East & Africa

Gulf authorities and South Africa.

  • QCAAQatar

    Qatar Civil Aviation Authority

    Qatar CAA-oriented PDF for operators that ask for QCAA-style hour evidence.

    Typical use: Qatari operator hiring and validations

  • GACASaudi Arabia

    General Authority of Civil Aviation

    Saudi GACA page layout when GACA-format records are part of an operator pack.

    Typical use: Saudi operator applications and audits

  • SACAASouth Africa

    South African Civil Aviation Authority

    SACAA pages for South African licence work without rebuilding the log from scratch.

    Typical use: SACAA renewals and validations

Pilotflows helps you present hours in commonly requested layouts. It is not legal advice and does not replace the applicable regulations, examiner instructions, or operator manuals.

Questions pilots ask before an audit

Short answers. The export docs cover field-level detail.

Which aviation authorities can I export a logbook for?

The personal logbook export picker currently includes EASA, UK CAA, FAA, ANAC Argentina, ANAC Brazil, TCCA, DGAC Chile, CAAC, HKCAD, DGCA India, JCAB, CASA, NZCAA, QCAA, GACA, SACAA, Swiss FOCA. If an authority is not listed here, it is not selectable in the product yet.

Do I need a separate logbook for each authority?

No. Log flights once. Choose the PDF layout when you export. If you later need a different jurisdiction, switch the format — you do not re-enter the hours.

Can I see the layout before I download?

Yes. The logbook export dialog previews the selected format so you can confirm columns and totals before creating the PDF.

Is this a substitute for reading the regulation?

No. Use the official publications and your examiner or operator guidance. Pilotflows formats records; it does not interpret your licence privileges.

Start with a free logbook, then pick a layout when you need one

Create an account, import existing hours if you have them, and export when paperwork asks for a specific authority format.

Get startedSee export
Read export documentation