PilotflowsvsAerScheduler

Flight School

Pilotflows vs AerScheduler

AerScheduler is a strong US flight-school dispatcher — schedule, bill, and squawk at $20/aircraft. Pilotflows adds electronic training records, curricula, mass & balance, ADS-B logging, and an integrated EASA/FAA logbook on one platform.

What Pilotflows adds

  • Curriculum Builder

    Design theory and practical modules with goals tied to flights. AerScheduler stops at instruction rates and booking.

  • Electronic Training Records

    Full digital ETR folders with instructor edits and comments — not a dispatch-only record set.

  • Mass & Balance Built-In

    Real-time weight and balance with envelope protection. AerScheduler has no W&B tooling.

  • ADS-B Automated Logging

    Flight records populate from ADS-B. AerScheduler relies on manual Hobbs/tach close-out.

  • Integrated Pilot Logbook

    EASA/FAA-ready personal logbook in the same platform. Not available in AerScheduler.

Feature comparison

Platform & Pricing

  • Web-based access

    Pilotflows

    Yes

    AerScheduler

    Yes

  • Monthly price (aircraft)

    Pilotflows

    €19.99/aircraft/month

    AerScheduler

    $20/aircraft/month

  • Simulators billed as aircraft

    Pilotflows

    Yes (sims count as aircraft)

    AerScheduler

    No (sims & classrooms free)

  • Flight school / student fee

    Pilotflows

    €3.99/active student/month

    AerScheduler

    No per-student fee

  • Unlimited instructors & students

    Pilotflows

    Yes

    AerScheduler

    Yes

  • Free trial

    Pilotflows

    30 days

    AerScheduler

    14 days

  • Native mobile apps

    Pilotflows

    iOS & Android

    AerScheduler

    iOS only

Scheduling & Operations

  • Aircraft / resource scheduling

    Pilotflows

    Yes

    AerScheduler

    Yes (aircraft, sims, classrooms)

  • Conflict-aware booking

    Pilotflows

    Yes

    AerScheduler

    Yes

  • Student / member self-booking

    Pilotflows

    Yes

    AerScheduler

    Yes

  • Civil twilight & night display

    Pilotflows

    Yes

    AerScheduler

    No

  • Maintenance blocks on calendar

    Pilotflows

    Yes

    AerScheduler

    Yes (grounding blocks board)

  • Theory lesson calendar

    Pilotflows

    Yes

    AerScheduler

    No (rooms only, not theory programs)

Training & Records

  • Custom training program / curriculum builder

    Pilotflows

    Yes

    AerScheduler

    No

  • Electronic Training Records (ETR)

    Pilotflows

    Full digital folder

    AerScheduler

    No

  • Goals linked to training flights

    Pilotflows

    Yes

    AerScheduler

    No

  • Student progress dashboards

    Pilotflows

    Real-time milestones & hours

    AerScheduler

    No (ops/revenue reports only)

  • Instruction types & hourly rates

    Pilotflows

    Yes

    AerScheduler

    Yes

  • Document & currency / go–no-go checks

    Pilotflows

    Yes

    AerScheduler

    Yes (medicals, BFRs, checkouts)

Aircraft & Compliance

  • Maintenance squawks & reminders

    Pilotflows

    Yes

    AerScheduler

    Yes

  • Technical logs & defect tracking

    Pilotflows

    Full audit trail

    AerScheduler

    Squawks & triage

  • Mass & balance real-time calculations

    Pilotflows

    Yes

    AerScheduler

    No

  • ADS-B automated flight logging

    Pilotflows

    Yes

    AerScheduler

    No

  • EASA / FAA compliance exports

    Pilotflows

    Yes

    AerScheduler

    No (US Part 61/141 focus)

  • Integrated personal pilot logbook

    Pilotflows

    Yes

    AerScheduler

    No

Billing & Integrations

  • Invoices & online payments

    Pilotflows

    Yes

    AerScheduler

    Yes (Stripe)

  • Flight close-out → invoice draft

    Pilotflows

    Yes

    AerScheduler

    Yes (Hobbs/tach ramp-in)

  • QuickBooks Online sync

    Pilotflows

    No

    AerScheduler

    Yes

  • Google Calendar sync

    Pilotflows

    No

    AerScheduler

    Yes

  • REST API / custom integrations

    Pilotflows

    Yes

    AerScheduler

    Not marketed

How we compare

Feature rows reflect publicly documented product capabilities and published pricing where available. Pilotflows capabilities are verified against our live product and pricing pages. Competitor cells cite the sources below; we do not claim superiority where we could not verify a capability or price.

Last verified: October 1, 2026 (UTC)

Sources

Switch from AerScheduler

Keep scheduling and billing — add electronic training records, curricula, mass & balance, ADS-B logging, and an integrated pilot logbook. Free migration help. 30-day trial, no card required.

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