PilotflowsvsAerScheduler

Pilotflows vs AerScheduler

AerScheduler is a strong US flight-school dispatcher — schedule, bill, and squawk at $20/aircraft. Pilotflows adds electronic training records, curricula, mass & balance, ADS-B logging, and an integrated European Union flagEASA/United States flagFAA logbook on one platform.

What Pilotflows adds

Curriculum Builder

Design theory and practical modules with goals tied to flights. AerScheduler stops at instruction rates and booking.

Electronic Training Records

Full digital ETR folders with instructor edits and comments — not a dispatch-only record set.

Mass & Balance Built-In

Real-time weight and balance with envelope protection. AerScheduler has no W&B tooling.

ADS-B Automated Logging

Flight records populate from ADS-B. AerScheduler relies on manual Hobbs/tach close-out.

Integrated Pilot Logbook

EASA/FAA-ready personal logbook in the same platform. Not available in AerScheduler.

Feature comparison

Platform & Pricing

Web-based access
Yes
Yes
Monthly price (aircraft)
€19.99/aircraft/month
$20/aircraft/month
Simulators billed as aircraft
Yes (sims count as aircraft)
No (sims & classrooms free)
Flight school / student fee
€3.99/active student/month
No per-student fee
Unlimited instructors & students
Yes
Yes
Free trial
30 days
14 days
Native mobile apps
iOS & Android
iOS only

Scheduling & Operations

Aircraft / resource scheduling
Yes
Yes (aircraft, sims, classrooms)
Conflict-aware booking
Yes
Yes
Student / member self-booking
Yes
Yes
Civil twilight & night display
Yes
No
Maintenance blocks on calendar
Yes
Yes (grounding blocks board)
Theory lesson calendar
Yes
No (rooms only, not theory programs)

Training & Records

Custom training program / curriculum builder
Yes
No
Electronic Training Records (ETR)
Full digital folder
No
Goals linked to training flights
Yes
No
Student progress dashboards
Real-time milestones & hours
No (ops/revenue reports only)
Instruction types & hourly rates
Yes
Yes
Document & currency / go–no-go checks
Yes
Yes (medicals, BFRs, checkouts)

Aircraft & Compliance

Maintenance squawks & reminders
Yes
Yes
Technical logs & defect tracking
Full audit trail
Squawks & triage
Mass & balance real-time calculations
Yes
No
ADS-B automated flight logging
Yes
No
European Union flagEASA / United States flagFAA compliance exports
Yes
No (US Part 61/141 focus)
Integrated personal pilot logbook
Yes
No

Billing & Integrations

Invoices & online payments
Yes
Yes (Stripe)
Flight close-out → invoice draft
Yes
Yes (Hobbs/tach ramp-in)
QuickBooks Online sync
No
Yes
Google Calendar sync
No
Yes
REST API / custom integrations
Yes
Not marketed

AerScheduler pricing and features as published on aerscheduler.com/pricing and aerscheduler.com/features (August 2026). Pilotflows Business €19.99/aircraft; Flight School add-on €3.99/active student.

Switch from AerScheduler

Keep scheduling and billing — add electronic training records, curricula, mass & balance, ADS-B logging, and an integrated pilot logbook. Free migration help. 30-day trial, no card required.

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