“Our multibase setup works. We have 2 locations and everything syncs. Member management, roles, who can do what. It’s clear.”
James G.
Club President · 2 bases, 45 members · Edinburgh, UKRun Your AviationOrganization
from One Platform
Scheduling, members, finance, and analytics — everything your club, school, or dropzone needs. €19.99 €9.99/month per aircraft(50% beta discount).
Get Started. Instantly.
Trusted by aviation organizations worldwide.
EASA, 
FAA, and ICAO compliant.
EASA, FAA, and ICAO compliant.Specialized Modules for Every Operation
Start with core organization tools, then add modules for fleet management, flight training, or dropzone operations.
Aircraft Management
Schedule & maintain fleet
Fleet management with tech logs, scheduling, mass & balance, maintenance tracking, and document storage.
Flight School
Track students & endorsements
Complete training management — programs, student enrollment, electronic training records, scheduling, and progress tracking.
Dropzone
Manifest loads & safety checks
Manifesting, load planning, shop management, training programs, checkouts, and intelligent safety validation.
Everything You Need to Run Your Organization
Comprehensive tools designed for aviation organizations of all sizes
Conflict Prevention
Smart Scheduling
Schedule aircraft, instructors, and facilities with real-time conflict detection and automated change notifications.
Role-Based Access
Member Management
Manage staff, students, and club members with roles, permissions, and activity tracking in one place.
Compliance Tracking
Pilot Oversight
Track qualifications, currency, and medical certificates with automated renewal and compliance alerts.
Multi-Channel
Communication Hub
Send announcements and updates via email or SMS to your entire organization or specific groups.
Instant Payments
Financial Management
Process payments, track balances, and automate invoicing with bank transfer and card support.
Expiry Tracking
Document Control
Centralize organizational documents with expiration tracking and automated renewal reminders.
Business Insights
Analytics & Reporting
Track utilization, earnings, and expenses with custom reports for data-driven decisions.
Full Flexibility
Custom Configuration
Tailor workflows, notifications, and roles to match how your organization actually operates.
Built for Organizations of All Sizes
Whether you run a flying club, flight school, or dropzone, Pilotflows scales with your team and fleet.
Unlimited Aircraft
Manage airplanes, simulators, gliders, balloons, and more — all included in per-aircraft pricing.
Unlimited Team Members
Add as many staff, instructors, and students as you need with no per-user fees.
Enterprise-Grade Security
Role-based access control keeps the right people on the right data, built for compliance.
See Your Operations at a Glance
Real-time insights into utilization, financial performance, and maintenance — all from one dashboard.
Smart Scheduling System
Real-time conflict detection and automated notifications. Optimize resource utilization and prevent double-bookings.
Comprehensive Analytics
Data-driven decisions with detailed insights on earnings, expenses, utilization, and operational performance.
Extend Your Platform with Add-Ons
Add specialized modules to enhance your organization. All add-ons are available during your free trial.
Flight School
€2.00/active student/month
Complete flight training management with student progress tracking, instructor scheduling, and automated billing.
Dropzone
€2.00/manifest
Digital manifest system, jump log management, and load optimization for dropzone operations.
Storage Starter
€2.50/month
Additional storage for documents, images, and videos. Purchase multiple packs as needed.
Business Plan
Simple, Transparent Pricing
Pay only for what you use. No hidden fees, no per-user charges. Just €19.99 €9.99 per month per aircraft you manage.(50% beta discount)
- 30-day free trial — no credit card required
- Cancel anytime — no long-term commitments
- Fully responsive — works on mobile and desktop
What Organizations Say
Hear from clubs and organizations using Pilotflows
Club President · 2 bases, 45 members · Edinburgh, UK“Scheduling, compliance, maintenance. We run the whole org from Pilotflows. Analytics help us see utilization and costs.”
Sophie J.
Operations Manager · 22 aircraft · Melbourne, Australia